Bereavement Leave

To qualify for bereavement leave, employees must be:

• Permanent, probationary or time-limited employees working 20 hours (0.50 FTE) or more per week

9-month faculty, Post Docs, House Officers, Student Workers, and employees who work less than 20 hours (0.50 FTE) are not eligible for bereavement leave.

Death of a Family Member

Employees may receive up to 40 hours of paid leave following the death of an immediate family member. Eligible employees can take bereavement leave consecutively or intermittently within 180 days of an immediate family member’s death or notification of their death.  Employees will forfeit any unused leave after 180 days.

• Note: The amount of the total 40 hours you receive will be prorated to your FTE (Full Time Equivalent)
  • Ex: FTE of 0.75, your standard work week is 30 hours, and you would receive 30 hours of bereavement leave for an immediate family member.

The following are considered immediate family members under this program:

• Spouse: Husband or wife
• Parent: Biological, adoptive, step, in-loco parentis* or in-law
• Child: Biological, adoptive, foster, step, legal ward, in-loco parentis* or in-law
• Including miscarriage and stillbirth loss
• Sibling: Biological, adoptive, step, half or in-law
• Grand and great relatives: Grandparent, grandchild, great-grandparent or great-grandchild, including step and in-law relations
• Dependents: Anyone living in the employee’s household
• Domestic partner

*In-loco parentis refers to a person who stands in the place of a parent.

Death of a Colleague

Employees may receive up to eight hours of paid leave to travel to and attend a funeral or memorial event for an NC State colleague.  The colleague must have passed away while employed at NC State or within one year after leaving their job at the university.

Absence Not Covered by Bereavement Leave

In the event you need to be absent following the death of an individual not covered by bereavement leave, you should work with your supervisor and/or department leave coordinator on how best to account for the absence with sick or annual leave.

Supervisors are responsible for approving their employees’ bereavement leave requests. UHR encourages supervisors to accommodate requests to the extent possible while maintaining business operations. 

If you are a supervisor and want to know more about the Bereavement Leave Policy and your role in managing your direct reports requests, please review the FAQs on the OSHR website.    

Documentation:

Employees may be required to provide documentation (e.g., obituary) in support of their leave request.

• Employees can request bereavement leave in MyPack Portal by clicking the WolfTime tile and selecting the Manage Absences tile. On the Manage Absences page, they should select  “Bereavement Leave” under the Absence Name dropdown menu. See below Employee Guides for step-by-step directions.
• Managers can approve bereavement leave in MyPack Portal by clicking the WolfTime Manager tile and selecting Approve Absence Requests.  See below Supervisor Guide for step-by-step directions.

Colleague Bereavement Requests:

• Exempt Employee Guide: How to submit a Bereavement Leave Request for a colleague in Wolftime?
• Non-Exempt Employee Guide: How to submit a Bereavement Leave Request for a colleague in Wolftime?

Immediate Family Member Requests:

• Continuation Request:
  • Exempt Employee Guide: How to submit a continuation of Bereavement Leave Request in Wolftime for an immediate family member?
  • Non-exempt Employee Guide: How to submit a continuation of Bereavement Leave Request in Wolftime for an immediate family member?
• Attaching documentation: Employee Guide: How to attach a document after submitting or approving?
• Reviewing Balances: Employee Guide: How to review bereavement leave balances?

• Supervisor Guide: How to review and approve bereavement leave requests?
• Supervisor Guide: How do I submit bereavement leave for employees?
• Supervisor Guide: How to attach documentation to a bereavement leave request?
• Supervisor Guide: How to review bereavement leave balances for Employees?

• Leave Coordinator Guide: How to review (review documentation as well) and approve bereavement leave requests?
• Leave Coordinator Guide: How to submit bereavement leave for Employees?
• Leave Coordinator Guide: How to attach documentation to a bereavement leave request?
• Leave Coordinator Guide: How to review bereavement leave balances for Employees?