Benefits Information for Furlough Based Programs


Many of your immediate benefits questions may be answered on the charts found below. Benefits consultants are available to help you with more challenging benefits, leave, or retirement questions related to the furlough based programs. To schedule a virtual appointment, please contact the Furlough Based Programs Support Call Center.

Full Furlough

BenefitsFull FurloughReturn from Furlough
Retirement – TSERS/ORPNo service is being rendered; therefore, no retirement credit is received. Re-start mandatory retirement contributions immediately.
Supplemental RetirementCannot continue while on unpaid Furlough. Contributions will resume once an employee returns from a full furlough. Should contact the employee about any missed contributions.
Health InsuranceThe university is obligated, per policy, to continue the Employer portion while furloughed.

The university will continue to pay the Employee & Employer contribution for Employee coverage – this includes the cost of dependent coverage. If the Employee prefers to continue paying their premium while furloughed, you can allow them to do so and collect premium via your leave billing process.

If the university pays the Employee contribution for the SHP, it is with the understanding that the Employee will repay that contribution after returning to work.
Would recommend you validate that all enrollments/premiums are set up properly.

Ensure a repayment plan is set up with Employee and begin the repayment of premiums.
NCFlex PlansNCFlex will pay all employee premiums while furloughed. Up to six months. If beyond six months, the employee must setup a payment plan with Benefits.If beyond six months, the employee must setup a payment plan with Benefits. If benefits were dropped, allow employees to re-enroll.
Lincoln Financial (Supp Disability)Lincoln Financial has extended continuation of coverage to apply to employees whose work status was adversely affected due to COVID-19 (e.g. laid off, reduced hours, furloughed, leave of absence, etc.), through September 30, 2020, as long as premium is remitted by the employer.

Collect the premiums via your leave billing process.
For employees whose coverage terminated due to a COVID-19 layoff or furlough and who are rehired within six months of the coverage termination date, can have benefits reinstated within 31 days of returning to work.

New pre-existing conditions or eligibility periods will not apply. Evidence of insurability is not required if the same coverage amount is reinstated.
The Standard (Supp Disability)The Standard has extended continuation of coverage to apply to employees whose work status was adversely affected due to COVID-19 (e.g. laid off, reduced hours, furloughed, leave of absence, etc.), through September 30, 2020, as long as premium is remitted by the employer.

Collect the premiums via your leave billing process.
For employees whose coverage terminated due to a COVID-19 furlough, will have to provide Evidence of Insurability to re-enroll in the plan upon their return.
TSERS - DIPThe furloughed employee remains eligible for DIP NC benefits. Since the employee is not getting paid and therefore contributing, then they would not receive service credit but may be able to purchase (i.e. Employee would not receive DIP credit while furloughed).Retain eligibility.
Campus after-tax plansPlease contact the following areas to discuss the status while on furlough:
Campus Gym membership - Carmichael
Computer payment - Book Store
Campus Parking - Transportation

Please contact the Benefits office to discuss your options for the following:
MetLife Insurance Plan
Hyatt Legal
Employees should contact Benefits.
Leave accrualsThe employee will continue to earn leave while furloughed; however, depending on how you choose to manage your furlough population, you may have to manually adjust the accruals in your timekeeping system. Shouldn’t require any action but would recommend you validate that all accruals occurred during the furlough period.
LongevityLongevity payments should be paid upon the return to full employment. The employee’s longevity anniversary date will not change. If the furlough turns into a RIF, they would receive the longevity payment at separation. If returning from a full furlough, confirm whether the employee is due a longevity payment. If their anniversary did not occur during the furlough period, would still recommend you validate their record to confirm all is set up for the employee to receive longevity in the future.
Total State Service (TSSD)Continue to earn state service. Shouldn’t require any action but would recommend you validate that their TSSD has not been impacted.
HolidayWill not receive the holiday while in full furlough status. No action should be required upon return.
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Partial Furlough

BenefitsPartial FurloughReturn from Furlough
Retirement – TSERS/ORPService must be rendered, and retirement contributions made to receive credit. Re-start mandatory retirement contributions immediately.
Supplemental RetirementCan continue salary reduction if receiving compensation. Unless the Employee requests this be stopped, it will likely continue, and you would want to inquiry with the employee as to whether they intend these contributions to continue while furloughed. Contributions will resume once an employee returns from a full furlough. Employees have the ability to change deductions for supplemental at any time.
Health InsuranceThe university is obligated, per policy, to continue the Employer portion while furloughed.

Would recommend continuing to deduct the Employee premium from any remaining pay, to the extent possible. Otherwise, refer to the billing guidance under a full furlough.
The university will continue to pay the Employee & Employer contribution for Employee coverage – this includes the cost of dependent coverage. If the Employee prefers to continue paying their premium while furloughed, you can allow them to do so and collect premium via your leave billing process.

If the university pays the Employee contribution for the SHP, it is with the understanding that the Employee will repay that contribution after returning to work.
If you paid any Employee premiums while furloughed, set up a repayment plan with Employee and begin the repayment of premiums.
Ensure a repayment plan is set up with Employee and begin the repayment of premiums.
NCFlex PlansCan continue NCFlex premiums through payroll deduction if the pay supports the deductions. If the pay cannot support the deductions, a QLE for reduction in hours would need to be processed. However, they would not be allowed to re-enroll until annual enrollment.

If employee’s FTE is below .50, NCFlex will pay the premiums for up to six months.
If coverage is dropped during furlough, employee may need to re-enroll in benefits upon return to full work status.
Lincoln Financial (Supp Disability)Continue Lincoln Supplemental Disability premiums through payroll deduction if the pay supports the deductions.

If the pay cannot support the deductions, cancel coverage or allow employee to pay via your leave billing process.

If deductions are cancelled, refer to information in ‘Return from Furlough’ column.

Collect the premiums via your leave billing process.
For employees whose coverage terminated due to a COVID-19 layoff or furlough and who are rehired within six months of the coverage termination date, can have benefits reinstated within 31 days of returning to work.

New pre-existing conditions or eligibility periods will not apply. Evidence of insurability is not required if the same coverage amount is reinstated.

New pre-existing conditions or eligibility periods will not apply. Evidence of insurability is not required if the same coverage amount is reinstated.
The Standard (Supp Disability)Continue The Standard Supplemental Disability premiums through payroll deduction if the pay supports the deductions.

If the pay cannot support the deductions, cancel coverage or allow employee to pay via your leave billing process.

If deductions are cancelled, refer to information in ‘Return from Furlough’ column.

Collect the premiums via your leave billing process.
For employees whose coverage terminated due to a COVID-19 furlough, will have to provide Evidence of Insurability to re-enroll in the plan upon their return.
TSERS - DIPThe partially furloughed employee remains eligible for DIP NC benefits.Retain eligibility.
Campus after-tax plansPlease contact the following areas to discuss the status while on furlough:
Campus Gym membership - Carmichael
Computer payment - Book Store
Campus Parking - Transportation

Please contact the Benefits office to discuss your options for the following:
MetLife Insurance Plan
Hyatt Legal
Check with a benefits consultant.
Leave accrualsThe employee will continue to earn, non pro-rated, leave while furloughed.
LongevitySince the employee is still in pay status under a partial furlough, they remain eligible to receive the payment of longevity on their anniversary date. The longevity should be paid at their normal rate of pay.
Total State Service (TSSD)Continue to earn state service.
HolidayWill receive the holiday and should receive it pro-rated or full payNo action should be required upon return.
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Salary Reduction

Employees affected by a temporary salary reduction will experience no impact to their benefits or leave accrual.