Classification and Compensation

Classification and Compensation develops and administers services, programs, and consultative solutions centered around thoughtful human resources principles and practices; optimizing processes and systems for classification and designing for our campus partners in order to create a knowledgeable and empowered community.

Compensation Philosophy

NC State’s people are one of the University’s greatest strengths. Our ability to deliver world-class research and quality education for our students will depend on our ability to attract, develop and retain world-class talent. At NC State University, our values drive our pay practices and compensation philosophy. We value the work of our people and understand that pay practices must deliver equitable, transparent and market competitive compensation, and be responsive to changing markets, organizational needs and priorities and demonstrate sound financial stewardship.

More About Classification & Compensation

Learn more about SHRA

(coming soon)

Two types of faculty positions exist at NCSU – those with tenure considerations and those without tenure considerations.

Other Resources

Learn more about EHRA Compensation

NC State University

REG 01.20.01 Delegations of Authority to Appoint and to Determine Compensation for Employees Exempt from the State Human Resources Act (EHRA)
POL 05.15.03 Non-Salary and Deferred Compensation
REG 05.58.01 Additional Compensation Paid through the University

NC State Human Resources

Personnel Action Requiring Approval of the Board of Governors and/or the Board of Trustees (PA 100) (Word) (coming soon)
Non-Salary Compensation Form (pdf) (coming soon)
Salary Supplement Chart (pdf) (coming soon)

Learn more about SHRA Compensation

Additional Compensation Resources

REG 05.58.01 – Additional Compensation Paid through the University (PRR Website)
300.2.13 – Supplemental Pay Policy for Employees Exempt from the State Personnel Act (UNC System Office Website)
Additional Compensation Manual (pdf)

Summer Salary Resources

Training Materials

Additional Compensation Queue (0:25)
- (pdf)
Setting up Email Notifications (1:50)
- Video Read Along (pdf)

Additional Compensation Training Presentation (pdf)

Earning Codes / Time Reporting Code Tool

Use the drop down options below to find the appropriate Earnings Code (EC) and Time Reporting Code (TRC)

Is the proposed payment task-based, short-term effort that is clearly outside the scope of the employee's job description – or faculty Statement of Faculty Responsibilities (SFR)?
Will the proposed payment(s) have a duration 12 months or more?
Please ontact us at: additional-compensation@ncsu.edu or submit a case request through HRNow.
Please Select the Appointment Duration / Period
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TRC Description	Earnings Code Description	Task-Based Activities	Examples of Description of Activities
076 – Dual Employment	For professional services rendered in association with an established work relationship with a borrowing state agency or UNC institution.	Providing administrative guidance, teaching a course, or contributing on sponsored research.	[Provide employee name] will [Provide general description of research activities]. Example: Dr. Sally will teach Accounting 2400-02 at North Carolina Central University from November 1, 2020 to November 30, 2020.

Project Name Project Phase Start Date End Date University Goal OFA Principle of Work

TRC Description	Earnings Code Description	Task-Based Activities	Examples of Description of Activities
076 – Dual Employment	For professional services rendered in association with an established work relationship with a borrowing state agency or UNC institution.	Providing administrative guidance, teaching a course, or contributing on sponsored research.	[Provide employee name] will [Provide general description of research activities]. Example: Dr. Sally will teach Accounting 2400-02 at North Carolina Central University from November 1, 2020 to November 30, 2020.

TRC Description	Earnings Code Description	Task-Based Activities	Examples of Description of Activities
076 – Dual Employment	For professional services rendered in association with an established work relationship with a borrowing state agency or UNC institution.	Providing administrative guidance, teaching a course, or contributing on sponsored research.	[Provide employee name] will [Provide general description of research activities]. Example: Dr. Sally will teach Accounting 2400-02 at North Carolina Central University from November 1, 2020 to November 30, 2020.

TRC Description	Earnings Code Description	Task-Based Activities	Examples of Description of Activities
076 – Dual Employment	For professional services rendered in association with an established work relationship with a borrowing state agency or UNC institution.	Providing administrative guidance, teaching a course, or contributing on sponsored research.	[Provide employee name] will [Provide general description of research activities]. Example: Dr. Sally will teach Accounting 2400-02 at North Carolina Central University from November 1, 2020 to November 30, 2020.

TRC Description	Earnings Code Description	Task-Based Activities	Examples of Description of Activities
076 – Dual Employment	For professional services rendered in association with an established work relationship with a borrowing state agency or UNC institution.	Providing administrative guidance, teaching a course, or contributing on sponsored research.	[Provide employee name] will [Provide general description of research activities]. Example: Dr. Sally will teach Accounting 2400-02 at North Carolina Central University from November 1, 2020 to November 30, 2020.

Earning Code	Earning Code Description	Tasked-Based Pay Activities	Examples of Description of Activity
601 – Research-Summer, 5/16-6/30	Summer research pay to a 9-month faculty, postdocs, or staff for scholarly research-related activities performed between May 16 and June 30. It is recommended that these transactions are not entered prior to May 1 and not later than September 30.	Executing research deliverables, writing sponsored research proposals, and other research-related activities.	“[Provide Employee Name] will [Provide general description of research activities]. Example: Dr. Sally will be responsible for executing research deliverables related to quantum physics that is associated with a DOD grant. In addition, she supervises grad students that provide support related to this research initiative.”

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
602 – Research-Summer, 7/1-8/15	Summer research pay to a 9-month faculty for scholarly research-related activities performed between July 1 and August 15. Generally, paid from an externally funded source (I.e. grant, contract, or project) but can be funded from internal sources. These transactions must be entered no sooner than May 1 and no later than September 30th.	Executing research deliverables Writing sponsored research proposals	[Provide Employee Name] will [Provide general description of research activities]. Example: Dr. Sally will be responsible for executing research deliverables related to quantum physics that is associated with a DOD grant. In addition, she supervises grad students that provide support related to this research initiative.

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
100 – SHRA Instruction	For SHRA FLSA Exempt employees performing teaching duties outside of their normal job responsibilities.	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
610 – Instructional Overload	For 9- or 12-months faculty, postdics, or staff for delivering overload instruction or instruction-related activities (other than Distance Ed-DELTA) for a semester or less as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
995 – DELTA / Engr Online, Overload	For 9- or 12 months faculty, postdocs, or staff delivering Distance Ed instruction or Engineering On-Line courses as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Delivering DE / Engineering Online instruction.	[Provide Employee Name] will deliver overload Distance Ed instruction or Engineering On-line [provide a general description course] for the [provide period of time].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
100 – SHRA Instruction	For SHRA FLSA Exempt employees performing teaching duties outside of their normal job responsibilities.	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
610 – Instructional Overload	For 9- or 12-months faculty, postdics, or staff for delivering overload instruction or instruction-related activities (other than Distance Ed-DELTA) for a semester or less as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
995 – DELTA / Engr Online, Overload	For 9- or 12 months faculty, postdocs, or staff delivering Distance Ed instruction or Engineering On-Line courses as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Delivering DE / Engineering Online instruction.	[Provide Employee Name] will deliver overload Distance Ed instruction or Engineering On-line [provide a general description course] for the [provide period of time].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
655 – Maymester	For 9- or 12-months faculty, postdics, or staff for delivering instruction (other than Distance Ed-DELTA) from May 16 to May 31. Note: The system begin and end dates must be between 5/16 to 5/31 to avoid generating a system error.	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
650 – Summer Instruction	For 9- or 12-months faculty, postdics, or staff for delivering overload instruction (other than Distance Ed-DELTA) between May 16 to August 15.	Delivering instruction.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
996 – DELTA / Engr Online, Summer	For 9- or 12 months faculty, postdocs, or staff delivering Distance Ed instruction or Engineering On-Line courses during the summer (May 16 – August 15).	Delivering DE / Engineering Online instruction.	[Provide Employee Name] will deliver overload Distance Ed instruction or Engineering On-line [provide a general description course] for the [provide period of time].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
130 – Extra Time	For SHRA FLSA Exempt employees executing additional work activities outside the scope of their primary job.	Additional work activities.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
618 – Academic Support, Academic Year	For 9- or 12-months faculty, postdocs, or staff for performing academic support activities beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Oversight of programs/projects, grading papers, developing instructional content and other academic-related activities.	[Provide Employee Name] will [provide general description of academic support activities].
619 – Instruction related	For 9- or 12-months faculty, postdocs, or staff performing instruction-related duties as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	“Summer Startup Support Campus Rec/Intramural Programs Mentoring Academic Support Programs Supervision Study Abroad Student Teach / Practicums New Course Development Fac Award/Fellow/Honor – Outside Entity Other BOT Approved”	[Provide Employee Name] will [provide general description of instruction-related activities] for the [provide the period of time].
640 – CVM Additional Pay	For Use By The College of Vet Medicine Only For faculty, postdocs, or staff performing duties such as: After Hours Clinical, Continuing Education, Faculty Clinical Compensation and Hospital Board.	CVM After Hours Clinical CVM Continuing Ed CVM Faculty Clinical Comp CVM Hospital Board	[Provide Employee Name] will [provide general description of CVM activities (e.g after hours clinical, continuing ed, faculty clinical comp, or hospital board)] for the [provide the period of time].
690 – Non-Instruction Activities	For 9- or 12-months faculty, postdocs, or staff for performing non-instructional duties as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	“Speaker Fees – EHRA Translator/Interptr Fees Artist Perm. Services Summer Camp Programs Prof. Licensure Rev. Programs	[Provide Employee Name] will [provide general description of non-instruction activities (i.e. see TRC list) for the [provide the period of time].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
130 – Extra Time	For SHRA FLSA Exempt employees executing additional work activities outside the scope of their primary job.	Additional work activities.	[Provide Employee Name] will deliver overload instruction [provide a general description course].
618 – Academic Support, Academic Year	For 9- or 12-months faculty, postdocs, or staff for performing academic support activities beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Oversight of programs/projects, grading papers, developing instructional content and other academic-related activities.	[Provide Employee Name] will [provide general description of academic support activities].
619 – Instruction related	For 9- or 12-months faculty, postdocs, or staff performing instruction-related duties as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Summer Startup Support Campus Rec/Intramural Programs Mentoring Academic Support Programs Supervision Study Abroad Student Teach / Practicums New Course Development Fac Award/Fellow/Honor – Outside Entity Other BOT Approved	[Provide Employee Name] will [provide general description of instruction-related activities] for the [provide the period of time].
640 – CVM Additional Pay	For Use By The College of Vet Medicine Only For faculty, postdocs, or staff performing duties such as: After Hours Clinical, Continuing Education, Faculty Clinical Compensation and Hospital Board.	CVM After Hours Clinical CVM Continuing Ed CVM Faculty Clinical Comp CVM Hospital Board”	[Provide Employee Name] will [provide general description of CVM activities (e.g after hours clinical, continuing ed, faculty clinical comp, or hospital board)] for the [provide the period of time].
690 – Non-Instruction Activities	For 9- or 12-months faculty, postdocs, or staff for performing non-instructional duties as overload beyond their primary job responsibilities or statement of faculty responsibilities (SFR).	Speaker Fees – EHRA Translator/Interptr Fees Artist Perm. Services Summer Camp Programs Prof. Licensure Rev. Programs	[Provide Employee Name] will [provide general description of non-instruction activities (i.e. see TRC list) for the [provide the period of time].

Earning Code	Earning Code Description	Tasked-based Pay Activities	Examples of Description of Activity
617 – Academic Support, Summer	For 9- or 12-months faculty, postdocs, or staff for performing academic support activities during the summer (5/16 – 8/15). It is recommended that these transactions are not entered prior to May 1 and not later than September 30.	Oversight of programs/projects, grading papers, developing instructional content and other academic-related activities.	[Provide Employee Name] will [provide general description of academic support activities].
640 – CVM Additional Pay	For Use By The College of Vet Medicine Only For faculty, postdocs, or staff performing duties such as: After Hours Clinical, Continuing Education, Faculty Clinical Compensation and Hospital Board.	CVM After Hours Clinical CVM Continuing Ed CVM Faculty Clinical Comp CVM Hospital Board	[Provide Employee Name] will [provide general description of CVM activities (e.g after hours clinical, continuing ed, faculty clinical comp, or hospital board)] for the [provide the period of time].

Contact Us

Need more information? Contact us at: additional-compensation@ncsu.edu or submit a case request through HRNow.

Classification and Compensation

Compensation Philosophy

What is SHRA?

What is EHRA?

Helpful Links

Appointment Letters

EHRA Faculty Classification

Other Resources

EHRA Non-Faculty Classification

SHRA Classification

EHRA Compensation

Guiding Policies and Other Resources

NC State University

NC State Human Resources

SHRA Compensation

Additional Compensation & Training Materials

Additional Compensation Resources

Summer Salary Resources

Training Materials

Non-Salary and Deferred Compensation

Earning Codes / Time Reporting Code Tool

Contact Us

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