Dual Employment

This Policy applies to all employees who are subject to State Human Resources Commission’s policies issued under N.C.G.S. § 126-4(4), (5), and (6). Coverage under this policy includes, but is not limited to, probationary, time limited, exempt policymaking, and exempt managerial employees. It does not apply to temporary employees, public school employees, employees of the Community College system, or other employees who
are exempt from State Human Resources Commission policies issued under N.C.G.S. § 126-4(4), (5), and (6).

This Policy applies only in situations involving the same employee working for two agencies or working for an agency and a university or working for two universities.

For situations involving one employee assuming dual roles within the same agency, see Hours of Work and Overtime Compensation Policy, especially the section of that policy entitled “Occasional or Sporadic Employment in a Different Capacity.”

The administrative head or designee of the parent agency/university must give approval in writing using the Dual Employment Agreement Form in each instance of an employee’s performing services for pay for another State agency/university prior to the employee performing services for the other agency/university. Approval can be granted or denied after considering such factors as ethical consideration or conflicts of interest, or whether the dual employment would affect the employee’s regular duties or pose an undue hardship on the parent agency/university.

If an employee does not receive a regular paycheck from the parent agency/university (i.e., the employee only does occasional work for the parent agency/university), the employee does not need to get approval from the parent agency/university to perform services for the borrowing agency/university, but the parent agency/university must complete a Dual Employment Agreement and an OSC timecard/CP-30 to ensure payment for services.

If the head of the agency/university is to perform services for pay for another State agency or University, the arrangements must be approved by the director of the Office of State Budget and Management.

By signing the Dual Employment Agreement Form, the employee’s immediate supervisor is certifying that (a) the actual work and any related travel time will be performed outside of regularly scheduled working hours, and (b) the employee will not use “company time” to prepare for the services to the borrowing agency/university.

The parent agency/university should maintain the Dual Employment Agreement Form and OSC timesheet or CP-30 Form in the employee personnel file.

Any payment by an agency/university to an employee of another agency/university as an honorarium or other payment for a speech is subject to these procedures. It is assumed that certain officials and staff will make outside appearances and speeches, which are in fact a part of their normal duties, and such officials and staff should not expect to be paid for these occasions.