Military Leave

SHRA and EPS employees who are full-time or part-time (half-time or more), including Research Associate (Post-doc), Teaching Associate (Post doc), Resident (Post-doc) and Intern (Post-doc) and who are permanent, probationary, trainee or time-limited.

• Employee should provide notification to department/supervisor of upcoming duty and/or schedule changes as soon as known.
• Employee should present a copy of the orders received, which reflects the effective date of the military service obligation.
• For periods eligible for military leave with differential pay, the agency requires the employee to provide a copy of their Leave and Earnings Statement or similar document covering the period eligible for differential pay.
• The employee is responsible for advising department/supervisor verbally or in writing the intention of returning for reinstatement within the time limits defined under Reinstatement from Military Leave Without Pay.
• Access the Military Leave Request Form here.

• Enter the hours charged to military, vacation and or bonus leave in the WolfTime Leave and Timekeeping System.
• If the employee chooses to be paid out for vacation/bonus leave, an additional pay action must be entered by campus personnel representatives to payout unused vacation (up to 240 hrs) and/or bonus leave.
• Differential pay will be entered into the Human Resources System by campus personnel representatives on a monthly basis through an additional pay request action once the 30 calendar days of full pay have been taken. The earnings code is 077 for Military Differential Pay.
• If the employee goes on leave without pay status, enter a Human Resources System action with the action/reason of Leave of Absence/Military Service.