Vacation Leave

Annual leave is credited to employees who are working, on paid leave, or on Workers’ Compensation leave and meet one of the following criteria:

• Full time and part-time permanent SHRA (Staff Subject to the Human Resources Act) employees, persons in time-limited appointments, trainees, and probationary employees.
• Permanent EPS (Exempt Professional Staff) employees hired prior to January 1, 2025, who work between 20 hours per week (.5 FTE) and 40 hours per week (1.0 FTE), and are employed on a 9, 10, 11, or 12 month Appointment; Research Associate (Post-doc), Teaching Associate (Post-doc), (Post-doc) Intern and Resident (Post-doc) employees.
• Note: 9 month faculty and EPS employees hired on or after January 1, 2025  do not earn annual leave.

Annual leave may be used for a variety of circumstances:

• Vacation
• Other periods of absence for personal reasons
• Absences due to adverse weather conditions
• Personal illness (in lieu of sick leave)
• Illness in the immediate family
• Time lost for late reporting; however, deductions should be made from the employee’s pay where excessive tardiness or absenteeism occurs
• Donations to an employee who is an approved voluntary shared leave recipient

Note: Although approval of the use of vacation leave is discretionary, requests by an employee to use vacation leave for cultural and/or ethnic-related events should be granted if the employee has accrued vacation leave and the granting of the leave will not result in undue hardship on the department or its employees.

View Leave Accrual Chart

Employees should submit a request for annual leave to their supervisor; employee preference should be considered and schedules worked out bearing in mind individual departmental needs.

• All permanent Senior Academic and Administrative Officers (SAAO), Exempt Professional Staff (EPS), and faculty with 12-month appointments hired on or after January 1, 2025.
• SHRA employees hired on or after January 1, 2025 and subsequently move to EPS 
• Note: SAAO and EPS employees hired prior to January 1, 2025 can make an irrevocable decision to opt-in to personal leave.

Personal leave may be used for a variety of circumstances:

• Vacation
• Other periods of absence for personal reasons
• Absences due to adverse weather conditions
• Personal illness (in lieu of sick leave)
• Illness in the immediate family
• Time lost for late reporting; however, deductions should be made from the employee’s pay where excessive tardiness or absenteeism occurs
• Donations to an employee who is an approved voluntary shared leave recipient

Note: Although approval of the use of vacation leave is discretionary, requests by an employee to use vacation leave for cultural and/or ethnic-related events should be granted if the employee has accrued vacation leave and the granting of the leave will not result in undue hardship on the department or its employees. granted if the employee has accrued vacation leave and the granting of the leave will not result in undue hardship on the department or its employees.

View Leave Accrual Chart

Employees should submit a request for personal leave to their supervisor; employee preference should be considered and schedules worked out bearing in mind individual departmental needs.