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How do I get started in PeopleAdmin 7?
POSITION DESCRIPTION MODULE
For positions established prior to 10/31/11:
To take ANY action on an already established position, the most recently approved position description needs to be entered into PeopleAdmin via the Position Management module. During this process of getting the position description entered, you will be asked to identify what other types of actions you would like to take on the position (post, salary adjustment, reclassification, title change, etc). To start the action, select POSITION DESCRIPTIONS at the top of the page in the orange bar, then select the appropriate position type and proceed with entering the action information. You will be asked for the current position number later in the action in the General Information page.
DO NOT USE THE SHORTCUTS on the right side of the screen to request to post UNLESS the position description has already been entered and approved by HR Classification & Compensation/EPA Administration.
To request the creation of a brand new position:
To submit a request to create a brand new position, select POSITION DESCRIPTIONS at the top of the page in the orange bar, then select the appropriate position type. On the General Information page of the action enter “NEW” in the position number field.
APPLICANT TRACKING MODULE
The most recently approved position description needs to be entered into PeopleAdmin via the Position Management module BEFORE a posting will be approved. During the process of entering the position description, you will be asked if you would also like to recruit for the position once approved. If you select “yes” HR Class & Comp will send your request to the appropriate Employment Consultant to get the position posted. You will not need to submit a separate request to post the position.
To enter the position description, switch over to the Position Management Module and select POSITION DESCRIPTIONS at the top of the page in the orange bar, then select the appropriate position type and proceed with entering the action information. DO NOT USE THE SHORTCUTS on the right of the page to create a posting within the Position Description module.
Wait! I had a position posted in the old system! Can I get access to it?
Data in the PeopleAdmin5.8 remains intact and accessible. If you had ongoing recruitments in the system prior to the Go Live of PA7, the records and applicants who had applied remain in PA5.8. Candidate material review, Interim Reports, and Hiring Proposals can still be performed in the old system. If a posting needs to be continued, it must be re-posted in the PA7. However, if a recruitment concluded in PA5.8 and you would like to begin the selection process, you may do so in the old system which can be accessed after Go Live at http://pa154.peopleadmin.com/hr/.
How do I request access to PA7?
Access to PeopleAdmin7 is determined and requested through your college/division. If you have been designated by your college/division to request access for other users in your college/division, you may do so by completing the PeopleAdmin Request Form. The PeopleAdmin Request Form is an electronic form found at http://www.ncsu.edu/human_resources/employment/PeopleAdminRequest/. Only college/division-designated users may submit access requests for other users within the college/division. If you do not know who has access to request an account for your college/division, you may contact your Employment Consultant or call our main line at (919) 515-2135. Once a request is submitted, the requested account will be created and confirmed via email.
Please note that when requesting an account, you will need the following information for the user:
- First Name
- Last Name
- Employee ID
- Employee Phone
- Employee Email
- Requestor’s Name
- User Type Requested
- Department/OUC Access Requested
Any questions regarding this form may be directed to firstname.lastname@example.org.
Are my old position descriptions already in the system?
No. Position Descriptions have historically been maintained in physical form. Our upgrade now allows for the electronic creation and maintenance of position data for staff, non-faculty, faculty, and post doc positions. As new positions are created, this creation will take place in the new system. On existing positions, position data will be populated during the first action performed on the position (recruitment, description update, salary adjustment, etc.).
When do I have to have all of my position descriptions into the system?
No deadline is currently set to have all position descriptions entered into the system. Priority will be initially given to reviews pending an action on a position (recruitment, description update, title change, salary adjustment, etc.).
Do we use PA7 for faculty and EHRA non-faculty positions descriptions? What about NCCE and Temporary?
PeopleAdmin7 will be used to facilitate the creation, update, and recruitment for staff, faculty, EHRA non-faculty, and post doc positions. For positions with assigned position numbers, a position description will be required in PeopleAdmin in order to process requests for updates, title changes, salary adjustments and to initiate recruitments.
North Carolina Cooperative Extension (NCCE) and Temporary recruitments will not require position descriptions housed in the system; however, PeopleAdmin7 will continue serve as the recruitment and selection system for NCCE and Temporary recruitments.
This sounds interesting. How can I get training on this upgraded system?
Training is available to users in several forms:
- Classroom Training has been designed to provide a comprehensive overview of the new features of the system and hands-on training/walkthrough of the workflows, processes, and forms included in the position creation, update, recruitment, and selection processes. Training is scheduled periodically and can be accessed for registration through the e-Learning system.
- Manuals/Documentation have been created to provide an anytime, anywhere reference for PeopleAdmin7. These manuals will continue to be updated as modifications and enhancements are made to the PeopleAdmin7 system.
- Video Demonstrations (currently in progress) will be available for audio-visual demonstration of key processes and functionality. Videos will be accompanied by narration to offer step-by-step instructions for accomplishing common items in the system.
How do I request a position action (e.g. new position, reclassification/title change/salary adjustment)?
For staff, non-faculty, faculty and post docs, position actions are now entered and routed electronically for review in the PeopleAdmin system. Please go to the following link to access the system and begin entering the action: link
North Carolina Cooperative Extension (NCCE) and Temporary recruitments will not require position descriptions housed in the system; however, PeopleAdmin7 will continue to serve as the recruitment and selection system for NCCE and Temporary recruitments.
When I attempt to access the new system, I receive an error message: This page has moved. What am I doing wrong?
You are doing nothing wrong. If you are accessing the site from a saved bookmark, the bookmark may be incorrect. If you have checked your bookmarks, consider the following: Browsers such as Internet Explorer, Mozilla Firefox, Google Chrome all cache web pages to allow for faster access. Unfortunately, the browser you are using appears to be pulling an old version of the page which no longer exists. We recommend checking the following items: 1) ensure you are visiting the correct page https://jobs.ncsu.edu/hr and if still receiving the error 2) clear your browser cache (each browser is different, but this is usually done through the Tools/Options panel). You can usually find step-by-step instructions online or in the browser Help menu. After clearing your cache, close the browser completely and then pull up a new window and enter the URL again.
Are temporary position recruitments handled through the new PeopleAdmin 7? How are they different?
All temporary recruitments are now posted through PeopleAdmin and the electronic application is the only one that should be accepted. If your department has historically used an application other than one provided by HR, please contact your Employment Consultant to discuss. A position description is not required for temporary position recruitments and actions will be initiated in the Applicant Tracking module of the system. Each college/division has identified employees who will review, and post temporary recruitments. Hiring proposals are also required for temporary positions and will be routed for approvals through the college/division.