Update to COVID-19 Leave Provisions, Expanded Community Service Leave, and a New Voluntary Shared Leave Program

July 28, 2020

Update to COVID-19 Leave Provisions, Expanded Community Service Leave, and a New Voluntary Shared Leave Program

Colleagues,

The University of North Carolina System has revised its guidelines for its COVID-19 paid administrative leave and community service programs. In addition, we are pleased to announce the creation of a new COVID-19 voluntary shared leave bank, and the extension to community service hours for the COVID-19 volunteer related activities. The new guidelines will go into effect August 1, 2020, and remain in effect until revised or rescinded.

Paid Administrative Leave Changes

The University of North Carolina System has revised the guidelines for the COVID-19 paid administrative leave. The new guidelines will go into effect August 1, 2020, and remain in effect until revised or rescinded. When the new guidelines take effect, one important change to note is that paid administrative leave won’t be available for employees who cannot telework because their duties cannot be performed remotely and alternative remote work is not feasible. Employees who cannot telework for the reasons above can use their available accrued leave time.

To help you navigate the other changes to the leave program, University Human Resources has updated this reference chart. We encourage you to click the leave reference chart link and review the changes.

Special COVID-19 Voluntary Shared Leave Bank

Good news! The UNC System has given the chancellors at its institutions the discretion to establish COVID-19 voluntary shared leave programs that are similar to the state’s voluntary shared leave program. Chancellor Randy Woodson has approved the establishment of a special COVID-19 voluntary shared leave program at NC State, beginning August 1, 2020, and ending December 31, 2020.

The COVID-19 Voluntary Shared Leave Bank will allow NC State employees to voluntarily donate their leave time to other leave-earning NC State employees who have exhausted their accrued leave (both current and future) due to the following COVID-19-related qualifying events:

  • The employee is needed to provide child care due to a child care facility being closed or unavailable due to COVID-19 or the employee’s child attends a school that is providing a combination of online and in-person instruction or is only providing online instruction.
  • The employee is needed to provide elder care due to an elder care facility being closed or being unavailable due to COVID-19.
  • The employee is unable to telework due to the nature of the employee’s job duties.
    Please note that COVID-19 voluntary shared leave is only available for the reasons listed above.

The COVID-19 Voluntary Shared Leave Bank is accepting shared leave donations. We need help accumulating time in the COVID-19 shared leave bank. Leave-earning employees may donate sick, annual or regular bonus leave to the leave bank. Please go to the COVID-19 shared leave donation form on the shared leave webpage and to submit a request to donate hours. The form to request shared leave hours will be available on the shared leave webpage beginning Aug. 3.

Expansion of Community Service Leave

The UNC System has expanded the COVID-19 community service leave program for permanent SHRA and EHRA employees. Eligible employees may use up to 80 hours of community service leave hours to work with nonprofit organizations on COVID-19-related volunteer related activities until the program is revised or rescinded. These hours will be accounted for separately from employees’ regular community service leave allotment. We plan to add a drop-down menu in Wolftime for the purpose of tracking COVID-19 community service leave and will notify campus when it is available.

Contact Us

If you have questions related to paid administrative leave or the Families First Coronavirus Response Act, please contact the leave team at ffcra-questions@ncsu.edu.

For more COVID-19 guidelines or resources, please visit UHR’s pandemic website and NC State’s coronavirus page.