University Human Resources has received the final EHRA IT Professional Classifications Implementation Guidelines from the UNC System Office. As you will recall, the UNC System received statutory authority in 2017 to apply EHRA non-faculty status to IT professional positions exempt from the Fair Labor Standards Act. Eligible employees will have the option to convert or remain SHRA if they choose.
A workgroup has been established for implementation of these guidelines. The workgroup’s responsibilities include oversight of the project and developing a communications plan, holding information and training sessions, and evaluating the position descriptions of eligible employees for the appropriate EHRA classification title and salary.
- Lori Preiss, Director of Classification and Compensation, University HR, Committee Chair and Project Lead
- Marie Williams, Associate Vice Chancellor for Human Resources
- Marc Hoit, Vice Chancellor for Information Technology
- Debbie Carraway, Director of Information Technology, College of Sciences
- Gwen Hazlehurst, Assistant Vice Chancellor, Enterprise Application Services, OIT
- Karen Horne, Director of Business Services, OIT
- Donna Petherbridge, Associate Vice Provost for Academic Technology Innovation, DELTA
- Julie Ricker, Senior Classification and Compensation Consultant, University HR
- Susan West, Assistant Vice Chancellor, Technology Support Services, OIT
- Of approximately 2,100 UNC System SHRA FLSA-exempt employees, roughly 525 are NC State IT employees who will have the option to convert to EHRA status or to stay SHRA for as long as they remain in their current positions. No employee will be compelled or required to change status.
- Employees will have three opportunities to convert to EHRA status. There will be one election period each fiscal year for three years beginning FY 2019-2020, and in FY 2020-2021 and FY 2021-2022.
- Each employee will be provided with information to aid them in the decision-making process, including information about key differences between SHRA and EHRA policies, benefits and terms and conditions of employment; the EHRA IT professional job classification and associated salary range for the employee’s position; the EHRA annual salary determined for the employee; and conversion FAQs.
- All newly created or vacated FLSA-exempt SHRA IT positions must be posted and filled as EHRA non-faculty as of December 1, 2018. Employees who elect to remain SHRA but apply for EHRA positions will convert to EHRA if they accept the new positions.
We recognize that existing SHRA IT employees may have questions about this statutory change. For this reason, we are developing the following resources to help NC State employees make informed decisions:
- EHRA IT Professional Classification Implementation Information Session – October 2018
- UNC System Office FAQs on IT professional exemption status
- UNC System Office classification descriptions for EHRA IT professionals
- UNC System Office comparison of SHRA and EHRA policies
- UNC System Office comparison of the Teachers’ and State Employees’ Retirement System (TSERS) and the Optional Retirement Program (ORP)*
*Please note: The only employees who can switch to the ORP at this time are those who have not previously been given that option. For example, employees hired in an SHRA role on or after October 1, 2013, were given an option to choose between the two retirement programs when they were hired; thus, those employees would not now be eligible to switch to the ORP.
Information sessions are planned for the following dates and times:
- Monday, Oct. 8, 2018 from 10 a.m. – 12 p.m
- Monday, October 15, 2018 from 10:00 a.m. – 12:00 p.m.
In Class Sessions
- Tuesday, Oct. 9, 2018 from 10 a.m. – 12 p.m.
- Friday, Oct. 12, 2018 from 1p.m. – 3 p.m.
- Monday, Oct. 15, 2018, 1 p.m. – 3 p.m.
Seating is limited. To register for a session, please visit: EHRA IT Implementation Session. A recorded session will also be posted to the EHRA IT implementation website.
The EHRA IT Conversion Workgroup is developing the following implementation resources:
- Processes and tools for evaluating all eligible positions
- Materials needed for each employee to make an informed decision about conversion
- Plans, materials and timelines for communication with employees and supervisors
- Resources to help employees during the decision-making process
More information will be provided throughout the planning process.