EHRA Conversion for Information Technology Professionals

Key Points Resources Next Steps Register for an Information Session Workgroup Members

Key Points

  • In 2017, the UNC System received statutory authority to apply EHRA non-faculty status to IT professional positions exempt from the Fair Labor Standards Act. NC State University established an EHRA IT Workgroup comprised of IT Professionals from across campus to spearhead the review of position descriptions, identify EHRA titles and carry out three phases in consecutive fiscal years to allow eligible employee the opportunity to elect to convert to EHRA status or remain SHRA.
  • Phase 1 (Fiscal Year 2019-20): EHRA IT Workgroup along with IT professional subject matter experts from across campus reviewed 540 position description questionnaires (PDQ’s) and identified the appropriate EHRA IT title for each. Employees had 90 days (July 1, 2019 – October 31, 2019) to elect to convert to EHRA or remain SHRA.
  • Phase 2 (Fiscal Year 2020-21): Human Resources Leads (HR Leads) in colleges and divisions will work with supervisors to confirm if a position has experienced a significant change that would affect the classification recommended in Phase 1. If significant changes have occurred, University Human Resources (UHR) will review the updated position for the appropriate EHRA IT title. Eligible employees will have 45 days (October 1, 2020 – November 15, 2020) to elect to convert to EHRA or remain SHRA. Approximately 330 employees are eligible to convert in Phase 2.
  • Phase 3 (Fiscal Year 2021-22): Dates to be determined.
  • Each employee will be provided with information to aid them in the decision-making process, including information about key differences between SHRA and EHRA policies, benefits and terms and conditions of employment; the EHRA IT professional job classification and associated salary range for the employee’s position; the EHRA annual salary determined for the employee; and conversion FAQs.
  • All newly created or vacated FLSA-exempt SHRA IT positions must be posted and filled as EHRA non-faculty.
  • Employees who elect to remain SHRA but apply for EHRA positions will convert to EHRA if they accept the new positions.

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Resources

We recognize that existing SHRA IT employees may have questions about this statutory change.
For this reason, we have developed the following resources to help NC State employees make informed decisions.

Answers to NC State FAQs:

  • The decision to remain SHRA or convert to EHRA is voluntary and completely up to the employee.
  • The salary of an SHRA employee who elects to convert to EHRA status will be their current base salary plus the gross amount of their last longevity payment, if eligible. In addition, the eligible employee will receive a prorated longevity payment based on the number of months between their State employment service date and the conversion date.
  • EHRA employees receive 24 days of vacation leave annually. SHRA employees who currently receive 26 days of vacation leave annually will be grandfathered in at the higher accrual rate if they convert to EHRA status.
  • Employees who convert to EHRA status may remain in TSERS (Teachers and State Employees Retirement System). Employees who convert to EHRA status can voluntarily choose to switch from TSERS to the ORP (Optional Retirement Program), if they have not been previously given that option. For example, employees hired in an SHRA position on or after January 1, 2013, were given an option to choose between the two retirement programs when they were hired and would not be eligible to switch to the ORP. Please note, if an SHRA employee converts to EHRA status and elects to convert to the ORP, the decision to convert to the ORP is irrevocable and the employee will not be able to switch back to TSERS.

Additional Resources:

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Next Steps

  • Register for an SHRA/EHRA Information Technology Conversion Information Session:
    • Wednesday, September 16, 2020 – 10:30am
    • Friday, September 25, 2020 – 1:30pm
Register for a Session

 

  • Eligible employees will receive an email with a link to the EHRA IT Election Packet website on October 1, 2020. Employees will have 45 days (between October 1, 2020 – November 15, 2020) to submit their e-form. This website will contain information about the EHRA IT implementation, SHRA/EHRA policy comparisons, FAQs, and the personalized election e-form with the EHRA IT title and salary identified for the employee’s specific position. After this election period, eligible SHRA employees will be given one subsequent election opportunity in fiscal year 2021-22. An employee’s decision to remain SHRA or convert to EHRA is completely voluntary.

Position Description Questionnaire (PDQ) Process:

  • In Phase 1 (FY 2019-2020), Supervisors completed Position Description Questionnaires (PDQs) for FLSA exempt SHRA IT positions.
  • PDQs were reviewed by unit leadership, the HR lead and the employee prior to being submitted to the EHRA IT Workgroup on a staggered timeline according to career band.
  • PDQs were reviewed by the Workgroup and subject matter experts. The EHRA IT classification title was identified and shared with the HR lead and supervisor.
  • In Phases 2 and 3, HR leads and supervisors will be asked to confirm that the PDQs submitted in Phase 1 are still representative of the positions. If not, UHR will conduct a review of the position to identify the appropriate EHRA IT title.

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Workgroup Members

  • Lori Preiss, Director of Classification and Compensation, University HR, Committee Chair and Project Lead
  • Marie Williams, Associate Vice Chancellor for Human Resources
  • Marc Hoit, Vice Chancellor for Information Technology
  • Debbie Carraway, Director of Information Technology, College of Sciences
  • Gwen Hazlehurst, Assistant Vice Chancellor, Enterprise Application Services, OIT
  • Karen Horne, Director of Business Services, OIT
  • Donna Petherbridge, Associate Vice Provost for Academic Technology Innovation, DELTA
  • Julie Ricker, Senior Classification and Compensation Consultant, University HR
  • Susan West (Retired), Assistant Vice Chancellor, Technology Support Services, OIT

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Please email questions regarding this pending EHRA IT position conversion to: shra-ehra-transition@ncsu.edu